A photocopying machine is one office equipment that plays a critical role in any business. This machine lets you copy originals for files, create employee documents in bulk quantities, and mass produce marketing materials and documents. If you plan on purchasing one for your office, here is a guide to help you with your purchasing process. This will guarantee that you are able to balance the feature of the copier you get in relation to the amount you are willing to spend on a machine.
Determine your budget.
One of the primary guiding factors when purchasing a copier is your budget. The price of a machine will give you an idea for comparison among the different types of photocopiers. Check the cost of the toner, along with the number of copies it can produce before you replace it. Another factor is the maintenance and repair costs.
The more complicated machines with high-end features and functions may potentially end up with more problems that need constant repairs. Remember that with every repair, you have to shell out cash for parts and labor. Plus, expect also to spend money and time just to train your employees on proper usage of the different functions. If your budget doesn’t seem to fit in, copier leasing is an option. You can find a lot of copier rental Washington services and other leasing firms that may help you find the most suitable machine for you.
Print Volume.
Identifying the average copy sheets you need on a regular basis can also help you determine the function and size you need in a photocopying machine. When you’re able to estimate your average monthly pages, you can easily find the right copier that can handle the volume you require without constant toner changes. At the time of your purchase, when you signed up for a service agreement, expect to have a monthly limit on the number of printed sheets you can have. If you already have a copier, try to record your average printed pages in a week so you can have an estimate of the volume.
The Cost of a Xerox Copier.
As with any other good home copying machine, the average cost is $170, while the machines intended for commercial use can range between $3000 and $12,000, depending on your needs. Here is a simple rundown of price facts that will give you a grasp on how much you will pay for your purchase.
• The average cost for a new copier is $16,000, printing up to 55 ppm.
• Heavy volume copiers needed for large work-load cost roughly $35,000
• Copier leasing will cost you between $200 and $900 a month
• Second-hand office copiers, on the average, cost $6,000
• Low volume photocopiers are normally leased out at $85 a month.
Paper Handling.
The type of items you will copy will also affect your purchasing decisions. Basic copiers don’t handle larger paper sizes. Consider your average need to print larger pages of documents so you can determine if this capability is a necessity for your business.
Other Functions.
Identifying the specific uses for your copier will help you narrow down your options. If you have a small business, the multifunction printer is suitable because this will only handle printing, scanning, copying, and faxing. This will help you save money from purchasing individual machines, and it can help you save space in your workplace. When you plan on buying a photocopying machine, start with the basics. Understand your daily needs, whether you need one for scanning, faxing, or will you need a color copier or just the simple black and white copies.
